Desktop Emergency Guide

In the event an armed intruder (gun, knife or other weapon) enters a campus building or the campus grounds:

• Call OU Police: 911 (campus phone) or 248-370-3333 (cell phone)
• Report the suspect’s location, type of weapon, identity (if known) and description.
• Keep students and staff in offices and classrooms. If possible, lock office or classroom doors and remain out of sight.

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In the event there is a rape and/or serious assault, the suggested procedures are:

• OU employees shall NOT apply first-aid unless they are certified "first-responders" assigned to the OUPD, the Graham Health Center, the Campus Recreation and/or Athletic Departments.
• Call OU Police: 911 (campus phone) or 248-370-3333 (cell phone)
• Obtain as much information regarding the assailant as possible.
• Protect the crime scene as much as possible.
• Try to prevent the victim from using the shower or otherwise destroying vital evidence.

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In the event of an automobile accident, Oakland University personnel should follow these procedures:

If the vehicle occupants are injured, or a pedestrian is injured:

• Call OU Police: 911 (campus phone) or 248-370-3333 (cell phone)
• Give the dispatcher your name, address, and telephone number. Advise the dispatcher of the extent of injuries and the number of persons injured (OU employees shall NOT apply first-aid unless they are certified "first-responders" assigned to the OUPD, the Graham Health Center, the Campus Recreation and/or Athletic Departments.).
• Have all persons and witnesses involved remain at the scene until Police arrive.
• Do not move the vehicles. Accident investigators want to see the scene as it was, so that the cause of t he accident can be determined.

If there is damage to the vehicles, but no injuries:

• Call OU Police: 3331 (campus phone) or 248-370-3331 (cell phone)

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In the event there is a Bomb Threat, the OU Police Department will initiate a professional, systematic response to the incident and will coordinate the response with other Police, Fire and/or emergency/disaster agencies, as necessary, to ensure the safety of all persons affected by the threat.

TELEPHONED BOMB THREATS

• Employees that receive a telephoned bomb threat should obtain as much information as possible from the caller, recording the information requested on the Bomb Threat Caller Questionnaire (See Attachment 1, for details).
• If possible, the employee receiving the bomb threat should signal neighboring employees that a bomb threat is taking place, and to notify the OUPD.
• Immediately upon hanging up, the employee who received the threat should complete to the fullest extent possible, the Bomb Threat Information Form (See Attachment 2, for details), and provide the completed form to the OUPD.

EVACUATION DECISIONS

• The chief of the OU Police Department will determine if evacuation is necessary.
• Doors to all areas evacuated will be left open upon exiting the area.

DISCOVERY OF A SUSPECTED EXPLOSIVE DEVICE

• In the event that an explosive device or suspicious package is discovered:
  • Do not touch or move anything.
  • Evacuate the immediate area
  • Notify OUPD Officer in charge of the scene, or call 911 (cell phone: 248-370-3333)

GENERAL PRECAUTIONS

• Doors are to be left open upon exiting buildings and rooms.
• Elevators are not to be used during evacuation.

DETONATION

• In the event of a detonation prior to or during evacuation, the situation will be handled as any other disaster or emergency. The OU Police Department to be notified immediately.

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 United States Postal Service Suspicious Mail Poster

In the event a threat is received by letter, it should be preserved for investigation by OU Police Officers for possible fingerprints, and should not be handled once the letter has been opened.

Any person encountering what they consider suspicious mail should notify the OU Police Department. Types of suspicious mail:

• Restrictive markings (“Personal”)
• Postmark city different from return address
• Fictitious, unfamiliar or no return address
• Excessive postage
• Address to title only (Vice President)
• Wrong title with name
• Badly typed or written addresses
• Misspelled words
• Rigid or bulky
• Protruding wires
• Strange odor
• Oily stains on wrapping or lopsided package

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In the event of a disaster requiring emergency treatment of the injured, responding Emergency Medical Services (EMS) personnel will designate an emergency treatment area in each building.  OU Police personnel and/or Graham Health Center personnel should administer treatment until EMS units arrive (OU employees shall NOT apply first-aid unless they are certified "first-responders" assigned to the OUPD, the Graham Health Center, the Campus Recreation and/or Athletic Departments). An OU Police officer, or designated person, will meet and direct the responding EMS vehicle(s) to the scene of the injury and/or disaster.

• Treatment Areas – EMS personnel are trained to designate areas appropriate for treatment of injuries resulting from disaster. Treatment areas should be large and easily accessible, such as gymnasiums, conference rooms or wide hallways.
• Campus medical equipment locations:
  • OU Police squad cars (first aid kit and blanket)
  • Laboratories on campus which handle especially high risk chemicals
  • Graham Health Center

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In the event of a fire or explosion, university personnel should follow this procedure:

• Sound the fire alarm and evacuate the building.
• Call OU Police – 911 (on campus) or 248-370-3333 (cell phone), and give the exact location and nature of the fire.
• Close doors and windows.
• Move away from the building so that responding fire personnel have a clear access route.

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NEGLIGIBLE RELEASES (Released material poses hazards that are known to be negligible – did not result in injury or illness)

• Contain material safely. Consult the OU Chemical hygiene Plan for specific instructions
• Dispose of cleaned up material properly (consult the OU Hazardous Waste Management Guidance Manual, the Office of Environmental Health and Safety, or chemical MSDS).

INCIDENTAL RELEASES (Released material that meets all of the following criteria)

1. Identity of material is known, and

2. Material presents minimal hazards which are:

a) Fully understood by one or more persons in the immediate area

b) Safely and easily contained, absorbed or otherwise controlled

c) Knowledgeable individuals are readily available to assist with clean-up of material, and

3. No injury or illness resulted from the spill.

• Notify other persons in the area at once, and restrict access to the area.
• Prevent further release of material and confine the spill immediately.
• Clean up and dispose of the released material according to the OU Hazardous Waste Guidance Manual, the chemical’s MSDS, and/or the Office of Environmental Health and Safety’s recommendations.

EMERGENCY RELEASES (Released material does not meet the criteria of negligible or incidental spills, and thereby poses hazards to personnel in and around the area)

• Notify all students/personnel to evacuate the area (within 25 feet) and restrict further access.  Prior to evacuating the area, perform the following (IF it can be accomplished without risk to yourself or others):
  • Eliminate all ignition sources immediately
  • Turn off electrical appliances, water and gas
  • Leave on lights in laboratories and leave fume hoods running
• Notify the OU Police Department – 911 (campus phones) or 248-370-3333 (cell phones).  Provide information to the OUPD as outlined on the Emergency Hazardous Material Release checklist (See attachment 3, for details).
• Tend to injured persons (at least 25 feet from spill)
  • Use emergency shower and/or eyewash to remove hazardous material from body
  • Keep motionless and warm
  • OU employees shall NOT apply first-aid unless they are certified "first-responders" assigned to the OUPD, the Graham Health Center, the Campus Recreation and/or Athletic Departments.
• If the official supervisor is not present, make certain that he/she is contacted immediately.
• Remain at least 25 feet from the emergency site until response personnel arrive.
• Prepare and submit a Hazardous Material Incident Report Form (See Attachment 4, for details) of the incident to the OU Police Department and the Office of Environmental Health and Safety.

HAZARDOUS MATERIAL FIRES

• At the first indication of a fire, all students/personnel should be instructed to evacuate the facility, and any further access should be restricted. Extinguishing the fire may be attempted, but only by personnel who have explicit knowledge of and/or experience with fire extinguishers.
• Activate the fire alarm and notify the OU Police Department – 911 (campus phones) or 248-370-3333 (cell phones).
• A Hazardous Material Incident Report Form (See a Attachment 4, for details) must be prepared and submitted to the OU Police Department and the Office of Environmental Health and Safety.

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In the event of an information technology compromise, notify the following offices:

• During normal hours (8 a.m. - 6 a.m., M-F), contact the Helpdesk at 370-4357 or visit Room 220, Dodge Hall to report the event.
• During non-business hours, contact the OU Police Department at 370-3331.

An “event” could be defined as one of the following:

• An entry or attempted entry via unauthorized access in any Oakland university information system with the intent to compromise the system or to compromise the integrity of the system.
• An entry or attempted entry via unauthorized access in any Oakland university information system with the intent to use that system to launch an attack on a system external to Oakland University, or to compromise that external system or to compromise the integrity of that external system.
• Any process or technology that attempts to use university owned systems as a conduit for unauthorized activity on another system.
• Any process or technology that targets university owned systems with unauthorized activity.
• An information technology tool or process used to make physical threats, suspicious communications, fraud or any potentially illegal or criminal activity.
• Failure of the operation of the telephone system. In the event of telephone service outage, the OU Police Department must be notified immediately.
• Failure of electrical systems.
• Fire anywhere in Dodge Hall. In the event of a fire alarm affecting Dodge Hall, the OU Police Department should be contacted immediately.
• Verified fire in any campus building.
• Damage due to lightning, storms or tornado.
• Damage due to physical break-in.

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In the event that a student, visitor or fellow employee sustains an illness or injury, Oakland University employee should make every effort to assist that person as follows:

Life Threatening Situation

• Call OU Police and give the exact location and nature of the emergency – 911 (campus phones) or 248-370-3333 (cell phones).
  • OU employees shall NOT apply first-aid unless they are certified "first-responders" assigned to the OUPD, the Graham Health Center, the Campus Recreation and/or Athletic Departments.
• Do NOT move the victim if there appear to be major injuries involved.

Non Life Threatening Situation

• Call OU Police and give the exact location and nature of the emergency – 911 (campus phones) or 248-370-3333 (cell phones).
• The following individuals should be contacted:
  • If an employee is injured or ill, the employee’s supervisor should be contacted immediately. Serious illnesses/injuries should also be reported to the vice president of the division in which the employee works.
  • If a student is seriously injured or ill, the dean of Students should be notified; the dean will then notify the injured student’s parents or guardians.

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In the event of a death or suicide being discovered by Oakland University personnel, the following actions should be taken:

Unconscious Person – First Response

• Notify OU Police Department – 911 (campus phones) or 248-370-3333 (cell phones).
  • OU employees shall NOT apply first-aid unless they are certified "first-responders" assigned to the OUPD, the Graham Health Center, the Campus Recreation and/or Athletic Departments.Upon determination of the identity of the individual as affiliated with the university, OUPD will notify the president and the appropriate vice president:
• • Staff - Finance & Administration
  • Student - Student Affairs
  • Faculty - Academic Affairs
• This vice president’s office will then notify the family.

Employees with serious and chronic problems are encouraged to notify their supervisors, coworkers, etc., of these medical problems, as well as any standard emergency treatments that apply to these conditions.

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TORNADO WARNING, SHELTER AREA AND TORNADO SIREN

• A Tornado Warning is issued by the weather service whenever a funnel cloud has actually been sighted or is strongly indicated by radar, and the tornado siren will be activated. In the event of a tornado warning, individuals should seek shelter immediately.
• The following areas constitute suitable Tornado Shelters:
  • The first floor or basement of a multi-story building (if time permits safe access).
  • Individual floor shelter areas as designated by the tornado shelter posters in each building.
• Individuals should wait in the shelter areas until direct notification of “all clear” has occurred.
• The normal daily schedule for the remainder of the day resumes when the warning has ended; tornado warnings do not necessarily constitute a university closing or cancellation of classes.

GENERAL INFORMATION

• Keep away from glass windows and outside walls. Avoid areas with wide roof spans.
• Do not call the OU Police for details of the warning; they will be busy coordinating other activities.

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In the event of a power failure, gas leak or other mechanical malfunction, Oakland University personnel should follow these procedures.

POWER FAILURE

• Power failures are usually of short duration, so it is usually advisable to remain in your building or office. If it appears that the outage will be lengthy, you will be notified by your supervisor in regards to the closing of the University.
• Shut off all electrical equipment, especially computer equipment. When the power is restored, there may be spikes and surges that could cause damage.
• If there appears to be a reduction of electrical power (brown out), turn off any equipment that has a motor. The reduced voltage will damage motors and can cause overheating and fires.
• If the loss of power is affecting only your office or building, notify work control at 2381 during normal business hours and OU Police at 3331 (248-370-3331) after hours.

GAS LEAK (If natural gas odor is detected in the building)

• Evacuate the building immediately.
• Turn off open flames and other sources of ignition as you leave.
• Leave doors and windows open to help ventilate the building.
• Notify OUPD once outside the building, at 911 (campus phones) or 248-370-3333 (cell phones).
• Remain a safe distance from the building until the building has been declared safe to enter.

OTHER MECHANICAL PROBLEMS

• Report other mechanical problems during normal business hours to Work Control at 2381 and after normal hours to the OU Police at 3331 (248-370-3331).

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ATTACHMENT 1 – Bomb Threat Caller Questionnaire